Show Schedule

Friday April 20, 2018: Move In Day 3 p.m.
We will start move in day with the decorator at noon and we expect vendors and exhibitors to be able to start setting up booths around 3 p.m.

Saturday April 21, 2018: Show Hours 10 a.m. to 5:30 p.m.
Vendors and exhibitors will to access to the showroom floor starting at 7 a.m. Doors open to the public at precisely at 10 a.m.

Sunday April 22, 2018: Show Hours 10 a.m. to 5 p.m.
Vendors and exhibitors will have access to the showroom floor starting at 9 a.m. one hour prior to the doors opening to the public at 10 a.m. No one except show management and staff will be permitted inside the building prior to one hour before doors open.

NY Guitar Show Hotels
We have some new hotels working with us at the NY Guitar Show this year. The elegant and very close by 5 minutes away, Marriott in Uniondale, Long Island and Red Roof Inn in close by Westbury NY, both right off the a Meadowbrook Parkway. Look over the details as some have “Reserve By” dates attached to them after these dates the usual AAA or AARP type discounts can be used.

Ramada Inn-Rockville Centre

1000 Sunrise Hwy / Rockville Centre, NY 11570

516-206-3727

The Ramada is about 3 miles and 6 minutes to the venue.

Standard Queen is $169 / discounted to $139 + tax. A room with two queen size beds is $169 discounted to $139 and king size the same rate as queen. Must use code till the March 29th then the only discounts applied are AAA, AARP, etc.

Use code NY Guitar Show

 

Long Island Marriott-Uniondale, NY:
101 James Doolittle Blvd. / Uniondale, NY 11553

Phone: 516-794-3800

The elegant and very close by 5 minutes away, Marriott in Uniondale, Long Island. A room with two double beds is $249 discounted to $175. Then you have king size bed is $229 discounted to $165. Book your group rate for New York Guitar Show.  Your guests can also call Reservations at 1-800-228-9290 and provide the agent with the group name NY Guitar Show.  Need to reserve the room by March 29 using NY Guitar Show as the code. 

 

Red Roof Inn:

699 Dibblee Dr. / Westbury, NY 11590

516-794-2555 / 800-REDROOF

The Red Roof in 8 miles and 7 minutes from the venue. A room with two double beds is $154 discounted to $134. Then you have king size bed is $159 discounted to $139. Our code is till March 29th, then the only discounts applied are AAA, AARP, or ask for their internal “Red Hot Deal” with the reservation agent to get their internal deals if available. Need to reserve room by March 29 & refer to group code NYGUIT to secure rooms

 

Gateway Inn:
1780 Sunrise Hwy. / Merrick, NY 11566

(516) 378-7100

We’ve worked a deal with the 60 room Gateway Inn just a quarter mile east of Meadowbrook Parkway in Merrick, Long Island and 5 minutes from the venue. Weekend rates apply of course. Rates are as follows; Standard Queen is $119 / discounted to $107 + tax. A room with two double beds is $124 discounted to $111.50. Then you have king size beds with sofa with sitting area for $139 / Discounted to $125+ tax. If you are staying Sunday night to leave on Monday it is a weekday rate of $15 less. Make sure you mention the discount for who use the code: NY Guitar Show when they reserve their rooms. www.gatewayinnlongisland.com.

 

The Freeport Inn & Restaurant: If you book the room on line the rates CANNOT apply, you need to do this on the phone with Paul or any of the desk staff.  Weekend rates apply if you stay Thursday or Saturday and if you leave Monday then Sunday is a weekday rate. Rooms are discounted for vendors & attendees down to $135. Thursday or Sunday is $115. Use code NY Guitar Expo. Contact Info: Paul Fischer at 516-623-9100() or www.thefreeportinn.com.

 

Hampton Inn
125 Merrick Rd / Rockville Centre, NY 11570
516-599-1700

The Hampton Inn of RVC is 4.2 miles and 11 minutes from the venue.

A room with two queens is $219 / discounted to $179 + tax. Then you have king size beds usually $209 discounted to $179 and then King Studio Suite usually $229 discounted to $199. Need to be booked by March 29 using our group NGE for this discounted rate. 

Show Rules

  1. Booth registrations are confirmed by receipt of the signed application/contract accompanied by check, money order, credit card or cash. (First come, first served). 

  2. Booths are 8’ x 9’ for $450, and come with one 6-foot draped table, 2 chairs, sign, two badges and electricity.  

  3. Extra tables may be ordered and paid with through the decorator

  4. Names of booth workers must be submitted with application, and each person must produce identification at check-in to obtain a badge. Badges must be worn at all times. Additional certified employees must pay $10 per day. 

  5. Helpers must be valid employees of the exhibitor or have no instrument trading history. Extra Friday passes must be approved by Rich Johnson 

  6. Only one firm or entity may occupy each booth. This includes casual instrument traders. 

  7. No instrument sales or purchases will be allowed outside the venue, in the lobby, or in the loading or parking areas from Friday through Sunday. 

  8. Ten minute ban on electrical instrument tryouts every hour on the hour, to allow acoustic demonstrations. Noise levels will be monitored and controlled throughout the show. 

  9. All exhibits must be left in place through 5 p.m. on Sunday except by management approval.

  10. Neither NY Guitar Show & Exposition nor the promoters or venue will assume responsibility for any theft, damage, accidents or deals that might occur during the course of the show.

  11. Any non-exhibitor who distributes literature of any kind will be charged a $450 fee or be removed form the building.

  12. Vendors must furnish receipts with all sales and trades, without regard to size or value of items. Customers are required to present these receipts to remove items from the hall..

  13. Management may refuse a booth application for any reason.

  14. Sales or display of illegal, unlicensed or “bootlegged” goods is expressly prohibited. This includes but is not limited to audio, video, printed and/or manufactured items.

  15. Every exhibitor is advised to acquire a NY resale/sales tax permit.